GSoC Admin Expectations (as of Tue Feb 6 00:13:45 PST 2024)
In
GSoC,
Organization
Administrators
have
the
responsiblity
of
making
sure
the
organization's
involvement
in
the
program
goes
smoothly,
that
appropriate
communication
is
happening,
and
some
administrivia.
Here's
what
to
expect
from
your
org
admins.
This
year,
the
primary
admin
is
Anthony
Sorace;
the
backup
mentor
is
Paul
Lalonde.
You
can
reach
the
admins
at
gsoc-admin@p9f.org.
-
Like
all
participants,
Organization
Admins
will
abide
by
the
Plan
9
Code
of
Conduct
and
all
applicable
GSoC
policies.
-
Admins
will
complete
all
the
required
forms,
registration
materials,
organization
profiles,
and
so
on,
in
a
timely
manner.
-
Admins
will
follow
at
least
the
weekly
project
reports
from
contributors
and
mentors
to
ensure
work
is
progressing.
In
the
event
that
these
aren't
coming
in
as
expected,
admins
will
contact
the
mentors
first,
and
then
the
contributors
if
necessary.
-
Admins
will
actively
contact
each
mentor
on
a
weekly
basis
to
ensure
that
all's
going
well.
In
the
event
of
problems,
admins
will
take
corrective
action,
most
likely
communicating
with
the
backup
mentor(s)
and
then
the
contributors.
The
schedule
for
this
may
be
adjusted
based
on
the
work
schedule
decided
by
the
mentor
and
contributor,
given
the
more
flexible
hours
introduced
in
GSoC
2021
and
expanded
in
2024.
-
Admins
will
check
in
with
contributors
at
the
beginning
of
the
community
bonding
period,
the
beginning
of
the
code
period,
once
before
midterm,
and
once
a
week
or
so
before
the
suggested
"pencils
down"
date,
to
ensure
their
communications
with
their
mentors
are
going
well.
Admins
will
not
try
to
inject
themselves
into
the
contributor-mentor
relationship,
but
should
make
sure
the
contributor
is
having
a
productive
and
enjoyable
time.
-
Admins
will
check
completion
of
contributor
and
mentor
midterm
and
final
reviews
and
will
provide
gentle
reminders
of
unfinished
forms
as
the
deadlines
near.
-
In
the
event
both
the
primary
and
backup
mentors
become
unavailable,
org
admins
will
be
prepared
to
either
find
another
suitable
mentor
from
the
community
or,
as
a
last
resort,
serve
as
an
intermediary
to
the
community
generally.
-
In
all
cases
above,
actions
to
be
performed
by
"admins"
will
be
expected
of
the
primary
admin,
with
the
backup
following
along
well
enough
to
pick
up
tasks
in
case
the
primary
gets
hit
by
a
bus
or
goes
awol.
